In today’s society, remote work is more common than ever. In fact, Upwork’s “Future Workforce Report” predicts that 73% of all teams will have remote workers by 2028. However, management teams are often concerned with their team getting distracted while working remote and are continuously looking for ways to maintain productivity.

Define Structure

Working remote allows employees to control their own flexible hours, causing a need for strict guidelines. When working remote, employees should:

Identify Goals

Often times, morale can deplete when working outside the office. Setting clear goals will help employees feel a desire to work hard to achieve their set goals. It is recommended that employees also set personal goals for themselves.

Identify a Working Space

A working space is a critical element when working remote. Employees should create a working space that keeps them motivated. This could be a workroom at home or a table at a co-work location or coffee house.

Lighting is another important element when choosing a remote workstation. Studies have shown that cooler light makes workers more productive. If possible, work stations should have direct access to natural light is especially beneficial when working remote. Natural light in both the morning and evening has been found to decrease depression and improve mood, energy, alertness and productivity.

Create Task Lists

Employees will often work on multiple projects at the same time. In order to prioritize their work effectively, it is suggested that they create a to-do list. This will help employees differentiate between urgent and non-urgent tasks and complete their work in the most effective order.

Communicate Frequently

When working remote, teams must keep in contact throughout the day. In order to ensure maximum productivity, employees should use a central communication system.

There are many cloud-based solutions, like Cisco Webex, that allow remote workers to chat with one another at any given moment. In any industry, meetings are essential. Whether it’s with a client or internal, organizations must conduct meetings to collaborate, discuss information and reach decisions.

Although it can feel uncomfortable at first, it is recommended that companies require employees to use video during calls and meetings to maintain professionalism and personal connections with coworkers, clients and stakeholders.

 When communicating, remote workers should also:

  • Communicate with intent.
  • Practice phone etiquette.
  • Coordinate within their team.
  • Schedule meetings thoughtfully.
  • Be specific.

Maintaining balance in your work life is essential when working remotely. Atmosphere, communication and collaboration are the fundamentals of efficient remote work and can lead to high levels of productivity when used properly.

At Custom Computer Specialists, it is is our goal to provide premium solutions to organizations that allow remote workers to collaborate seamlessly while maintaining security. We have created a Remote Work Guide that offers critical information on how to maintain productivity while working remote.